CRIMES™

Never has integrated, secure data exchange among the justice community been more important as public attorneys, public defenders, law enforcement agencies, and courts are facing the difficult challenges associated with growing populations and the changing nature of crime. Added to these constant shifts are the realities of budget cuts and resource limitations, which significantly overburden state and local legal systems.

CIBER’s CIBERLaw® Suite of Justice Systems Can Help

CIBER’s CIBERLaw product suite provides comprehensive case management to help attorneys’ offices automate routine tasks, minimize data entry, and share data with colleagues so professional, paralegal, and clerical staff can focus their efforts on trial strategy, investigation of cases, communications with victims and witnesses, and development of innovative crime prevention programs.

Our systems were designed to minimize the redundant entry of case-specific information and to maximize the ability to customize and configure our products to match local practices and preferences. The CIBERLaw suite provides full-featured data exchange and interface capabilities to provide the comprehensive case management automation required of today’s justice agencies. Built on the Microsoft .NET platform and using CIBER’s own universal case management framework, our CIBERLaw products offer many flexible and customizable options for generating documents more quickly, automating tasks, integrating and sharing data among agencies, and streamlining processes.

• CIBERLaw CRIMES™ (Case Management for Criminal and Civil Prosecutors)
• CIBERLaw SCALES™ (Case Management for Defenders)
• CIBERLaw® Court Systems
• CIBERLaw IJEX™ (Integrated Justice Exchange)

CIBER and its CIBERLaw product suite have provided solutions to more than 120 federal, state, and local offices streamlining their processes to effectively manage expanding workloads. The states of Alaska, Louisiana, Mississippi, and Vermont, as well as many large metropolitan areas such as Cook County, Illinois and Santa Clara County, CA. have trusted CIBER to implement our comprehensive case management product suite.

Automation for Civil and Criminal Case Management

CIBER’s CIBERLaw CRIMES (Case Records Information Management and Exchange System) product is a web-based, intuitive, and user-friendly system designed by attorneys for attorneys. It is 100% browser-based, and driven by Microsoft .NET to enable offices to share and immediately enter case data. Our focus is on saving professional, paralegal, and clerical staff substantial time, energy, cost, system management, and troubleshooting support.

CIBERLaw CRIMES offers a standard back-end system with a customizable user interface that can be easily and quickly tailored to meet local practices and preferences.

CIBERLaw CRIMES™ Modules

CIBERLaw CRIMES includes the following modules:

COMPREHENSIVE CASE MANAGEMENT: Standard system participants include defendants, victims, witnesses, defense attorneys, expert witnesses, law officers, and other interested parties. Office administrators can define additional system participants to provide service, subpoenas, correspondence, scheduling management, and cross-references. Case types and case subtypes can be configured based on client specifications, enabling teams within the office to establish and manage cases most efficiently. Domestic violence, drug cases, or any other user-flagged cases may be independently tracked for statistical reporting or grant fulfillment purposes, or to impose more detailed management policies. Also, case subtypes may be further defined to include specific criteria, such as domestic abuse involving juveniles. Many case types are configurable, including criminal adult, victim, witness, juvenile, child abuse and neglect, condemnation, contracts, forfeiture, election, litigation, appeals, advice/opinions, truancy, administrative action, tax, commitment / vulnerable adult, and family law case types.

INTEGRATED WORKFLOW MANAGEMENT: Perhaps our most unique and powerful system module, the integrated workflow engine provides your office with complete control over how case documents and communications are managed by identifying target events and specifying actions. Administrators can easily create custom rules, targets, and system actions to automate the flow of case documents and communications through the legal system, without having to know programming languages or technical details. The fully-automated “tickler” system reminds users of events and deadlines to ensure that critical communication between attorneys, staff, and management is generated consistently, in a common format, and at the correct time. The tickler system can also provide case-specific proceedings. CIBERLaw CRIMES offers easily defined rules to allow for immediate activation of specific events for implementation and monitoring without programming. This integrated workflow management puts agility, easy configuration, and powerful work tools into the hands of law office staff and administrators so they can determine how best to manage their busy office.

SIMPLIFIED DOCUMENT GENERATION: The document generation module enables law offices to simplify and streamline the production of standard and case-specific legal documents, including charging documents, motions, subpoenas, labels, form letters, notices, requests for priors, and jury instructions. Users can select from a list of all documents needed for a particular case or group of cases. The document generation module also includes standard text elements with case-specific data to produce error-free, consistent documents. Users can easily create and maintain document templates, which may include case-specific data components and custom-built dynamic questions.

ROBUST APPLICATION REPORTING: CIBERLaw CRIMES offers a robust yet user-friendly reporting module that meets local, state, and federal government requirements so users can easily respond to requests for information or assist with grant applications and renewals. For instance, a log of search warrants may be generated and/or approved by the office to assist with trial research. The reporting module provides a powerful ad hoc query feature so specific reports can be generated to address unique information requests. Reports can be printed or viewed online, or exported to a variety of standard formats, so users can “drill down” to the desired level of information detail.

COMPREHENSIVE EVENT MANAGEMENT: The event management module provides critical proceedings for each case in the system. It also stores event details and ties in the integrated workflow engine. Additionally, the solution’s sophisticated timekeeping feature enables users to track the quantity of time spent on each case. Finally, the event logging and audit capabilities display all recent activity on cases for auditing and security purposes.

FLEXIBLE CONFIGURATION MANAGEMENT: Office administrators can configure CIBERLaw CRIMES to customize and extend application functionality to meet the unique requirements of their office. The solution’s configuration management module is extremely flexible, presenting nearly 100 options for customizing the system, without the need for specialized technical knowledge. For example, case classes, case types, and case subtypes can be defined by the administrator based on the office’s specific needs.

Additional Features of CIBERLaw CRIMES

CIBERLaw CRIMES offers many features to provide greater flexibility while simplifying system administration for the attorneys’ office:

ADVANCED SYSTEM INTERFACES: All of CIBER’s CIBERLaw® products are designed to adapt to and accommodate other IT systems. CIBERLaw CRIMES is compliant with the Department of Justice and Office of Justice Programs Global Extensible Markup Language (XML) models—data is created using common information formats, so both data and data formats can be shared with other justice agencies. CIBERLaw CRIMES uses service-oriented architecture (SOA) to increase flexibility with Web services and to simplify integration. The solution’s underlying database was created to optimize overall system performance, while providing faster, yet more complex report generation capabilities.

NUMEROUS IMPLEMENTATION AND SUPPORT OPTIONS: CIBERLaw CRIMES is supported by CIBER’s network of justice specialists and technical staff, who can provide the level of support and maintenance required by your specific organization. The standard license includes full-service implementation, onsite training, user manuals, and a 90-day post-implementation warranty. Annual maintenance and support contracts are also available through a flexible delivery model, which can include application hosting and product upgrades.

HIGHLY SECURE MANAGEMENT AND ADMINISTRATION: The CIBERLaw suite of justice systems provides multiple levels of security to meet the stringent needs of justice agencies and to comply with confidentiality legislation. The security functions and features are designed to capitalize and integrate with the security assets of the environment to which it is installed.

Integrating a CIBERLaw Product

The CIBERLaw product suite was designed to easily and quickly integrate into your IT systems:

• Web-services interface
• Global Justice XML Data Dictionary (GJXDD)
• Real-time and batch process integration
• Conversion of legacy data
• Real-time data exchanges consistent with Department of Justice Office of Justice Programs (DOJ OJP) justice data standards
• Customized justice integration platforms to provide real-time and agency-to-agency exchanges for jurisdictions using enterprise service bus (ESB) and enterprise application integration (EAI) architectures

Why CIBER?

CIBER understands the specialized needs of attorneys, how they do business, and the demanding environments in which they work. We work with our clients to develop products and solutions that deliver meaningful business benefits, such as increased productivity, increased document generation throughput, and reduced costs. Since 1974, CIBER has assisted hundreds of local and state government clients with their IT initiatives and business needs.

Having helped more than 120 law and justice offices nationwide, CIBER is a leading solutions provider who can assist your organization with every aspect of IT, including commercial-off-the-shelf products, custom system development, software support, hardware support, training, and strategic planning. To learn more about CIBER and our CIBERLaw product suite, please call us at 800-242-3799 and ask for the Law & Justice Solutions Practice.